1-Day How to Write Professional and Effective Meeting Minutes with AI Support Course

Course Overview

This course is created, owned, and trained by its original creator, Ms. Emma Jarman-Jones. Learn from the original creator.

Minutes matter—they capture decisions, actions, and next steps that guide teams forward. Poorly written Minutes can waste precious time for both the minute taker and meeting participants. Without clear documentation, key outcomes and responsibilities are quickly forgotten.

This 1-day workshop equips participants with practical tools and techniques to plan, record, and write clear and actionable Minutes.

In addition to traditional skills, you will learn how to use AI-powered tools to enhance note-taking accuracy, summarization, and formatting efficiency.

Objectives

Upon completion of the course, learners will be able to:

Prepare effectively for meetings and identify key points to record.
Capture relevant information efficiently during a meeting.
Write comprehensive and reader-friendly meeting Minutes.
Edit and structure Minutes for clarity, accuracy, and professionalism.
Use AI tools to draft, refine, and format Minutes.

Who Should Attend

The course is designed for anyone who is looking to enhance their minutes writing skills.

Methodology

Learners are guided through the topic with a combination of

Group discussion
Pair work
Small group and whole group practice

Course Information

Fee

SGD 530.00 (Nett)

Absentees will be charged the full course fee

Includes lunch and two coffee breaks with light snacks, unless otherwise stated

Time

9:00am to 5:00pm (7 hours)

Mode

Classroom @ Hotel
(The hotel will be confirmed five days before the course start date)

Dates

9 Jul 2026
19 Nov 2026

Important Note

Why Learn With Us?

Course Outline

1. Before the Meeting

Purpose of Minutes: Understand why Minutes are important in organizational decision-making.
Problems of the Minute Taker: Highlight common minute-taking difficulties and explore both traditional and AI-supported solutions (e.g., AI templates, checklists).
Formats of Minutes: Identify different standard formats
The Agenda: Use the agenda to prepare

2. During the Meeting

Note-taking Techniques: Identify various note-taking methods, integrating AI-powered transcription and note capture applications.
Listening and Summarizing: Strategies for improving human listening skills

3. After the Meeting

Writing the Minutes: Present clear, well-structured information.
Reported Speech: Write accurately using both manual skills and AI grammar/style checkers.
Dealing with the Tenses: Practice writing in appropriate past tenses, including checking tense consistency with AI assist tools.
A Checklist: Review a Minutes writing checklist, including AI tools for final proofreading and quality assurance.

Our Dedicated Trainer - Ms. Emma Jarman-Jones

Emma has worked as an external consultant and trainer with both private and public sectors, designing, customising and delivering programs, and coaching individuals. This work includes writing, speaking, interpersonal and management skills training. She has over 20 years experience training in Singapore, as well as regionally in Malaysia, Thailand, Indonesia and Vietnam. She believes in the potential of every person and is dedicated to providing the highest quality of training that will benefit the individual, as well as the organisation.

Emma holds an MBA from Imperial College, London and a Diploma in Human Resource Development from the Singapore Institute of Management. She is also a certified Equine Learning Practitioner from the Equine Psychotherapy Institute Australia and more recently attended practitioner training in MBSR (Mindfulness Based Stress Reduction) at Bangor University, UK.

Qualifications

Equine Assisted Learning Practitioner, EPI Australia
MBA, Imperial College, London, UK
Bachelor of Arts, Keele University, UK
Diploma Human Resource Development, Singapore Institute of Management
Certificate in English Language Teaching, Cert TESOL, UK